As the various stakeholders started engaging with the system, we recognized that groups and processes need to be formalized, with clear sharing of roles and responsibilities. Therefore, as part of institutionalising the process, we formed or strengthened (where structures already existed) proper structures at different levels, to meet periodically to plan, implement and review progress.

Gram Panchayat Network

The SMCs of all schools in a Gram Panchayat are networked at a Gram Panchayat level where they meet with the Gram Panchayat Education Committee, Ward Members, parents, officials of the Education Department and Panchayati Raj and present issues and plans of their individual schools to the Gram Panchayat elected representatives and the officials. This becomes a forum for the Gram Panchayat to develop a vision and a plan of its own in developing the educational situation of the entire Gram Panchayat covering all schools in its jurisdiction, ensuring that all children receive quality education by ensuring the development of all schools. Along with this discussion is held on the issues prevalent in the schools. The intention is to enable the structures to work together and ensure better governance of the schools.

Block level workshops

Block workshops are organized at the block level and work as a platform wherein Gram Panchayat functionaries of all the Gram Panchayats along with the Block level Development officer and the Block Education Officer (officers in charge of development and education at entire block) participate along with the Block Panchayat President. These workshops improve Governmental coordination and enable decision making at the block level for teacher distribution, allocating resources for school improvement etc.

In this process, the first step of change is to involve the key stakeholders - parents, teachers, local community, elected representatives, Department of Education, Women and Child Development and other civil society groups – to initiate a dialogue, begin to engage with each other and the system. In the course of our journey, we have discovered two powerful ways to create this engagement.

Collection of Local Governance Data (LEGD)

LEGD is the collection of data of district-wide school and is aimed at giving an actual status of each school with respect to infrastructure, enrolment, teacher availability and issues affecting the school adversely. This data becomes a tool for Prajayatna on the basis of which it interacts with the communities through various meetings and discusses the issues prevalent in these schools.

Shikshana Gram Sabha

This is a school level meeting organized by Prajayatna where parents of the children enrolled in school, the teachers and the elected representatives of the Panchayat, the larger community, etc participate. The LEGD data is presented to the community and responses to the situation of schools is elicited. This – over a period of time – results in the School Management Committee taking responsibility for the betterment of the school. The outcome is the formation of a plan for the development of the school which ensures a conducive environment for learning for all children.

  1. Training workshops for the SMC and the GP members at regular intervals to ensure that their capabilities are built for them to mature as structures which actually govern the educational institutions – the schools, which deliver quality education to all children.
  2. Empowering block and district level Panchayat – workshops and meetings with the education standing committees of the Block and District Panchayats in order to create a through line of planning – implementation – review from the village to the district level. This will in turn ensure the resolving of problems plaguing the education system through dialogue and communication between the various levels of governance.